Xerox DocuShare Records Manager Certified under U.S. Department of Defense Standard
Tuesday September 20 , 8:00 am ET
New Partners to Help Customers Implement Xerox Records Management Solution
Saint Augustine --(BUSINESS WIRE)--Sept. 20 , 2005 — Paperless Office Solutions, Inc of Saint Augustine, Florida announces that it has received certification from the Xerox Corporation to sell, install, and support DocuShare® Records Manager . This follows Xerox ' s (NYSE: XRX - News ) announcement that DocuShare® Records Manager software has been certified as compliant under the U.S. Department of Defense Directive 5015.2 standard, the benchmark for records management solutions.
Now available, DocuShare Records Manager helps customers address increasing industry and government regulations and stricter corporate guidelines for records retention.
The DOD 5015.2 defines mandatory requirements for records management offerings and assures data is being stored according to government standards.
DocuShare Records Manager software is an optional module for DocuShare, Xerox's secure, Web-based enterprise content management software. Unlike competitive products, DocuShare Records Manager enables workers throughout an organization to easily classify electronic files as records during any part of a work process, knowing that a qualified records manager will review the classification before the documents officially become records.
Xerox also announced the first members of a growing group of system integrator partners that will help deliver DocuShare Records Manager solutions to customers, including Paperless Office Solutions, Inc headquartered in Saint Augustine, Florida.
Currently, the Northern Lights School District, which has 7,000 students in 26 locations across rural Alberta, Canada, is moving more than 100,000 files from its former Documentum system into DocuShare 4.0.
DocuShare Records Manager will be used to store records to comply with the Canadian Freedom of Information and Protection of Privacy Act, requiring public bodies to meet regulations for the collection, use and disclosure of personal information. Under the act, school districts must be able to produce full student records to parents immediately upon request.
"Before we transformed our records to digital files, it could take more than two days for us to find a single student record in our paper vault," says Ed Wittchen, superintendent, Northern Lights School District. "With the combination of DocuShare and the Records Manager module, we can reliably view and share content, as well as store and instantly locate electronic records across our highly dispersed school and district office locations."
Gartner estimates with 0.7 probability that by 2008, 60 percent of Global 2000 companies will implement enterprise-wide records management systems, up from 20 percent in 2004(1).
DocuShare Records Manager lets organizations assign classification, declaration and administration responsibilities on a worker-by-worker basis, simplifying the process of managing records by assigning more complex tasks to dedicated records managers.
"Records management is no longer a back-office practice that exists only in a centralized location. With today's critical regulatory requirements, the entire organization needs to be compliant," says David Smith, vice president and general manager, Xerox DocuShare Business Unit. "Xerox has made compliance easier by enabling people to classify documents as records at any point in a process, with a product that follows DOD 5015.2 standards."
Demonstrations of DocuShare including Records Manager can be provided by request to Paperless Office Solutions, Inc, (904) 808-8328.
DocuShare Records Manager pricing starts below $50,000 for a basic installation including Records Manager server software, 10 classifier licenses, five declarer licenses, and one administrator license. Additional licenses may be purchased individually. Basic DocuShare Document Management pricing starts at approximately $4,000.
Customer Contact:
For more information on Xerox DocuShare software, visit www.paperlessplus.com or call Tina Hart, (904) 808-8328.
About Paperless Office Solutions:
Paperless Office Solutions, Inc is a privately held Florida Corporation with headquarters in Saint Augustine, Florida. Paperless Office Solution, Inc specializes in providing solutions for document, content, and records management as well as content driven business process automation to medium and small businesses, school districts, state and local governments.